FAQ
Straight answers before the first call.
Understand where ColabFlo fits, how access and compliance work, and which commercial details are published or still being finalized.
Product fit
How is ColabFlo different from our project management tool?
Project management tools track tasks. They do not enforce controlled document lifecycles or connect quality events to the exact document version involved under the same permission and audit model.
How is ColabFlo different from our eQMS?
eQMS systems manage quality workflows, but usually sit apart from the transfer project and its documents. ColabFlo keeps the quality event inside the same connected record of the work.
Does ColabFlo replace our EDMS?
It can be the system of record for transfer-related controlled documents. Some teams may keep an enterprise EDMS for site-wide SOPs and use ColabFlo for the transfer corpus; your configuration defines that boundary.
Access & compliance
How do sponsors get access, and what can they see?
Sponsors receive scoped access to their programs, the documents shared with them, and the events they need to see. Access is enforced by tenant and role; shared logins are not used.
What is ColabFlo’s Part 11 position?
ColabFlo is architected to support 21 CFR Part 11 requirements through audit trail, electronic-signature, and access-control technical controls. Validation for intended use remains your organization’s responsibility.
Can we review the security and compliance posture?
Yes. The Trust page publishes the current architecture, technical controls, and planned certifications so you can distinguish what is implemented from what is planned.
Implementation & commercial
How long does implementation take?
The timeline depends on how many document types and quality workflows you bring. Founding partners configure them with the product team, and the team can configure an example live during a demo.
Can we import existing documents?
Import paths are expanding with founding partners. Bring the shape of your document corpus to the demo and the team will be explicit about what is available now versus what is next.
What integrations exist today?
ColabFlo prioritizes depth in the core object model before a broad integration catalog. Ask during the demo for the current connector list and roadmap.
How does pricing work?
Pricing is per user, per month, blended in the published ~$25–35 range depending on module mix. Seat bands and exact packaging are confirmed on the Founding Partner term sheet.
Need an answer specific to your process?
Contact the product team